2.3 Record Retention Policy

The following documents shall be retained permanently:

a. Trust minutes
b. Income tax returns
c. Audited financial statements

Other documents shall be retained by High Desert Employee-Employer Trust for a period of six years. Documents to be retained for the six-year period include, but are not limited to, the following documents:

d. Vendor invoices
e. Bank Statements
f. Canceled checks
g. Monthly financial statements
h. Vendor contracts
i. Statement of insurance coverage
j. Claims summaries

After a period of six years, the documents will be destroyed.

Approved on : January 28, 2002