3.1 ELECTION OF BOARD OF DIRECTORS

Annual Election

a. Each year in June the Board of Directors shall ratify the results of the election to replace or continue those Directors whose term of office is due to expire on June 30th.

b. Each Labor and Management Delegate caucus shall nominate a slate of candidates in writing, chosen from among their respective Delegates, Board of Directors and Alternate Directors, and present this written slate to the Board of Directors for open positions at its April meeting. The exception to this applies to new districts in that they may also have delegates and be nominated if their district has signed a Participation Agreement by April1 and has been voted by the Board of Directors to be admitted to the Trust for a July 1 effective date. If the slate of a caucus contains no contest, the caucus shall declare the director candidates to be elected.

c. The number of positions to fill is subject to no more than 16 Directors at one time evenly divided between District Directors and Employee Association Directors.

d. In the event a slate contains a contested Directors chair, the elections shall proceed by a written secret ballot within each caucus. The written results of the elections shall be presented to the Board of Directors at the June meeting. Directors shall assume their offices as of July 1. Each Delegate caucus shall determine their Directors by a simple majority of those present.

e. The formal ballot shall be prepared by the Trust consultants. The ballots shall be distributed, collected, verified, and tabulated by the Trust accounting firm. Ballots shall be distributed as determined by the Board of Directors by May 1st. All signed ballots must be received by the Trust accounting firm no later than 4:00p.m., third Monday in May.

f. Eligibility for nomination or to vote in a Director election requires that Delegates be duly appointed by the April meeting.

g. Election results shall be published in the June agenda as an action item. Should a run-off election be required it shall take place at the June meeting. Eligibility to vote in the run-off election requires that Delegates be duly appointed by the June meeting and physically present.

h. Should a run-off election result in a tie the winner shall be determined by drawing lots within the unit.

i. A Director candidate who is elected or two or more Director seats, shall fill the seat of the larger constituency. The smaller constituency seat shall be filled by the first runner up of that seat. In the event a Director candidate is elected to a Director seat and an Alternate seat, the Alternate seat shall be filled by the first runner up.

j. The replacement of a Director prior to their term ending shall be filled by the Alternate of their unit through June 30th of the current year. The Management caucus shall have their Alternate positions defined as follows:

Alternate pro-tem
Alternate

k. The Alternate pro-tem shall be the first Alternate position to replace a Director in the event of vacancy. The Alternate then shall assume the position of the Alternate pro-tem. The replacement of the Alternate position shall be through an election from the Alternate Unit’s Delegates.

l. Successor Directors shall sign an agreement which constitutes acceptance of the office and agreement to act under and to be subjected to all of the terms and conditions of the Trust Agreement.

Originally approved on: January 29, 2008
Revision date: June 10, 2008